Tradie Month End
The important monthly checks, done for you.
Every month I check your supplier statements against Xero before you pay and your GST before it's filed, using tools I built for trade books. Then you get the month in two pages.
Works alongside your existing bookkeeper and accountant
- Supplier statement 1Matched to Xero
- Supplier statement 2Matched to Xero
- Supplier statement 3Bill missing in Xero$200.00
- Supplier statement 4Hold for credit$312.00
- Statements
- $36,131.00
- In Xero
- $35,931.00
- To fix before paying
- $200.00
- Credit to allocate
- $312.00
How it works
Four steps, starting with your own numbers.
- 1
Twenty minutes on last month
You show me last month in Xero. I run the checks in front of you and we see together what they find. No cost, no obligation.
- 2
We agree the scope
The two checks every month, your GST checked every period whether you file monthly or two-monthly, the report if you want it. A fixed monthly fee, quoted. No lock-in.
- 3
The checks run before anything goes out
Statement Checker before the supplier payment run. P&L + GST Checker before the return goes to IRD. I fix it in the right period, or tell your bookkeeper what to fix.
- 4
The month in two pages
What the month made against the last three and the year, cash, who owes you and what to watch. Written so you can read it in five minutes.
Who does what
You run the business. I run the checks.
You do
- Keep Xero more or less up to date
- Send me the supplier statements, or give me access to where they land
- Answer a couple of questions when something doesn't match
My tools do
- Match every supplier statement line to Xero
- Cross-check every GST box against the P&L and balance sheet
- Crunch the month's numbers: income, margin, cash, who owes you
I do
- Decide what each flag means and whether it matters
- Fix it in the right period, or tell your bookkeeper what to fix
- Tell you in plain words what the month did
Check one
The Statement Checker
Takes your supplier statements and what's in Xero and shows where they disagree, before the payment run.
- Every supplier line matched to Xero
- Duplicate bills, missing bills and wrong amounts found
- Four sign-off checks before a month is marked complete
- A printed list of what to pay, grouped by how it's paid
- Supplier statement 1Matched to Xero
- Supplier statement 2Matched to Xero
- Supplier statement 3Bill missing in Xero$200.00
- Supplier statement 4Hold for credit$312.00
- Statements
- $36,131.00
- In Xero
- $35,931.00
- To fix before paying
- $200.00
- Credit to allocate
- $312.00
Check two
The P&L + GST Checker
Checks the GST return and the month-end figures against the P&L and balance sheet before anything is filed.
- Every GST box cross-checked against the reports
- Flags raised, answered and recorded, with the value of each
- Duplicate supplier bills found across the period
- A workings sheet your accountant can follow
- Sales and incomeAgrees to P&L
- Zero-rated suppliesAgrees to P&L
- Purchases and expensesAgrees to P&L
- Supplier bills across the period1 duplicate found
- Balance sheet GST accountAgrees after fix
A real return
One client's GST return, checked.
August to September 2026. The client's name is removed. The figures are as they came out of the checker.
- 25 checks run, 24 came back clean
- 1 duplicate bill found, with $54.78 of GST at risk
- GST to pay corrected from $1,572.45 to $1,539.84 before filing
Corrections go both ways. Some returns come down, some go up. Either way, the return is right before it's filed, with no amended return and no late claim.
- Checks run
- 25 24 clean · 1 flagged
- GST corrected before filing
- $32.61 $1,572.45 → $1,539.84 · less to pay
- Duplicate bill found
- $54.78 GST at risk on one duplicate
- Came back clean
- 96% 24 of 25 checks
And one report
The month in two pages.
What the month made against the last three and the year, what drove it, cash and money owed, what was corrected and what to watch. Your accountant can have a copy too.
- P&L in plain English, with gross and net margin called out
- Balance sheet, so cash and money owed are not a surprise
- Income and profit by month, so a slow month stands out
- A review of your key suppliers, to keep costs in check
Add-on: monthly back costing, showing what each job made, on request.
Monthly reportSample Trades Ltd: March 2026 Monthly Report
The strongest month since August and a clean finish to the year. Contract income of $58,417 was up 22% on February and the gross margin lifted from 44.8% to 46.5%.
| Line | Mar 2026 | Feb 2026 | Jan 2026 | Dec 2025 |
|---|---|---|---|---|
| Contract income | $58,417 | $47,905 | $51,320 | $44,880 |
| Gross profit | $27,173 | $21,467 | $23,180 | $20,190 |
| Gross margin | 46.5% | 44.8% | 45.2% | 45.0% |
| Net profit / (loss) | $4,327 | ($445) | $1,710 | ($750) |
From $245 + GST a month
One flat monthly fee, quoted after the first chat. No lock-in.
FAQ
Frequently asked questions
Does this replace my bookkeeper?
No. Tradie Month End checks the work before the money goes out. Plenty of good bookkeepers are working from what they're given. This catches what nobody was in a position to see.
Will my accountant mind?
In my experience they're pleased. What reaches them at year end is cleaner and the corrections were made in the right period rather than found afterwards.
What if the checks find nothing?
Then you have a clean month and you know it. In practice, the first run usually finds something.
I file GST two-monthly. Does it still work?
Yes. The statement check runs every month and the GST check runs every time a return is due.
Can I use the Statement Checker myself?
Not yet. For now the checks are something I run for you.
Where does my data go?
Your information is handled the same way as any other bookkeeping client file. I use paid AI subscriptions that don't train on your data, alongside my own checking software, and I check every key figure against Xero myself.
Book a free chat
Twenty minutes and last month's Xero.
I'll show you what the checks find on your own numbers. No cost, no obligation.
